Know what every vehicle really costs and what needs your attention today.
Control fuel, inspections and maintenance.
Sound familiar?
Fleet managers deal with these problems every day
Spreadsheets Everywhere
Fuel in one Excel file, maintenance in another, inspections on paper... information scattered across places and hard to pull together.
Double Data Entry
You log expenses in one system, then key them into QuickBooks all over again. Twice the work, and twice the chance of mistakes.
No Cost Visibility
How much did vehicle #45 cost you this year? Which unit burns the most fuel? Answers that take hours to dig up.
ExpenseIQ solves all of this in one platform
Bring all your fleet data into one place, sync automatically with your accounting system, and see every cost per vehicle at a glance.
Core Features
Everything you need to run your fleet efficiently
Fuel Tracking
Log every fuel transaction with photo verification. Drivers upload receipts and odometer photos from the mobile web app.
Photo verification - Receipt and odometer captured on every fill-up
Anomaly detection - Automatic alerts on suspicious patterns
Full history - Every fill-up by vehicle and by driver
Module view:
Maintenance
Manage every service on every vehicle. Track costs and vendors, and schedule preventive maintenance.
Preventive maintenance - Schedule service by mileage or time
Vendor management - History and costs by repair shop
Automatic alerts - Notifications for overdue service
Module view:
Inspections
Schedule daily, weekly or monthly inspections. Drivers complete checklists right from their own devices.
Custom checklists - Build inspections around how you operate
Any device - Web app that works on phones and tablets
Missed-inspection alerts - Get notified when an inspection is not completed
Module view:
Accident Management
Document accidents with complete information. Track insurance claims, repair costs and vendors.
Complete documentation - Photos, police reports, witnesses
Insurance tracking - Claims, status and payments
Per-vehicle history - Past accidents and their costs
Module view:
See Everything in Real Time
A complete dashboard with detailed metrics and analysis
Driver-to-Vehicle Assignment
Every vehicle gets its own QR code. Drivers scan it with the mobile app and the vehicle is assigned to them instantly. No paperwork, no calls to the office.
A QR Code per Vehicle
Each vehicle has its own code to scan
Instant Assignment
Drivers check out a vehicle in seconds, no office involvement
Complete History
An automatic record of who drove each vehicle and when
Everything from the Field
The ExpenseIQ mobile app lets drivers log fuel, inspections, accidents and more right from the field. No supervisor has to re-enter anything in the platform.
Login
Home
Fuel Form
Fuel History
Inspections
Accidents
Fuel Logging
Snap the receipt with the camera and record gallons, price and odometer in seconds
Daily Inspections
Complete inspection checklists with photos right at the vehicle
Accident Reporting
Document accidents on the spot with photos, location and incident details
Integrations That Make Your Job Easier
Connect ExpenseIQ to the tools you already use. No double entry, no manual errors.
Texaco Fuel Card
Transaction Import · Payment24Upload the Texaco Customer Transactions report and ExpenseIQ automatically reconciles every fill-up against your fleet. No retyping data by hand.
- Smart matching to your existing vehicles and fuel cards
- Flags duplicates and creates only the missing transactions
- Review before you confirm, with a summary of every import
QuickBooks Online
Automatic Sync- Fuel and maintenance expenses synced
- No more double entry in your books
- Customizable account mapping
Autoexpreso
Puerto Rico Tolls- Automatic sync of toll transactions
- No manual entry - data imported every 12 hours
- Complete toll history per vehicle
Telegram
Real-Time Notifications- Instant accident alerts
- Fraud and anomaly notifications
- Overdue maintenance reminders
Power BI
REST API for Analytics- Connect Power BI directly to your fleet data
- Secure API keys scoped by entity
- Endpoints for vehicles, fuel, maintenance and more
Also Works With
Full Cost Visibility for Every Vehicle
Pull up the complete expense history of any vehicle instantly. No digging through multiple files.
Year-to-Date Total
See the total operating cost of each vehicle for the current year
Breakdown by Category
Fuel, maintenance, tolls and more - all broken out
Complete History
Accidents, inspections, documents - all in one place
Smart Fraud Detection
ExpenseIQ automatically reviews every transaction and flags suspicious patterns before they hit your bottom line.
Payment Mismatches
Catches when the amount paid doesn’t match the gallons reported
Unusual Patterns
Spots multiple fill-ups on the same day or suspiciously repeated amounts
Real-Time Alerts
Get instant Telegram notifications the moment an anomaly is detected
Why ExpenseIQ?
Proven results that move the needle for your operation
Goodbye, Spreadsheets
Fuel, maintenance, inspections and accidents together in a single platform
No Double Entry
Automatic QuickBooks sync means you never enter the same data twice
Fraud Prevention
Automatically detects anomalies and suspicious patterns in real time
Cost per Vehicle
Instant visibility into each vehicle’s total spend for the year
Time Savings
Automates manual processes and cuts out unnecessary paperwork
Easy to Use
An intuitive interface for drivers and managers, with no learning curve
Additional Modules
Complete control of your operation
Vehicle Management
Manage all the information for every vehicle in your fleet
Driver Management
Profiles, licenses, assignments and documents for every driver
Approved Fuel Stations
Control which fuel stations your fleet is allowed to use
Electric Vehicles
Track charging sessions and energy use for your EVs
Ready to get your fleet costs under control?
Join the companies already saving time and money with ExpenseIQ. Fill out the form and we’ll get in touch.
Tailored Demo
We show you how ExpenseIQ fits the way you operate
No Commitment
We review your case at no cost and with no obligation
Fast Response
We get back to you within 24 hours
Prefer to call us directly?
+1 (787) 371-8815